When Should I Use an Attention Line in Business Letters?

The use of an attention line in a business letter is a useful method of making sure that your correspondence reaches the correct recipient. It is especially helpful when you don’t know the recipient’s name but you do know their job title or when mailing a company that has multiple departments.


In these cases, it is recommended to address your letter using the attention line, which is two lines below the inside address. This allows you to address your letter to a specific person or department in the organization without having to use an inside address, which often confuses recipients.

How Should I Format an Attention Line in a Business Letter?

When formatting an attention line, you should first decide what type of letter you are writing. If it’s a standard business letter, you should follow the format guidelines for your business.

Begin your letter on the second line below the salutation and follow it with a colon. Then, write the name and position of the recipient.

Include a date in the letter’s date line. The date should be written out in American date format (the United States-based convention for formatting a date places the month before the day).

If your letter is short and doesn’t require a closing, you can leave the closing out. However, it is a good idea to end your letter with four lines of space in order to make room for your signature.

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